Batch convert over 100 PDF documents to the long-term preservation PDF/A format
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Summary：When it is necessary to preserve some important documents for a long time, although the common PDF is convenient, it may become unopenable or have format errors over time. At this time, the PDF/A format can ensure that the document can still be opened normally after long-term preservation. The PDF/A format is most commonly used in government departments and hospitals, such as policy regulations or inspection reports that need to be preserved for decades. After converting to PDF/A, even if future computer systems change, it will not affect these files, causing them to be unopenable or display garbled text. Schools and research institutions also need this format, as academic papers and theses require long-term preservation as knowledge assets. Using the PDF/A format ensures that, even after a long time, others will see the documents as they originally were, with no missing fonts or misaligned layouts. In simple terms, if documents are particularly important, need long-term preservation, or may serve as a reference, they should be considered for conversion to PDF/A format. While it looks similar to an ordinary PDF document, it effectively adds a layer of protection to the document content and withstands the test of time. So, how can we batch convert a large number of ordinary PDF documents to PDF/A format? Here are three steps to efficiently complete the batch format conversion, supporting various formats such as PDF/A-1a, PDF/A-1b, PDF/A-2a, PDF/A-2b, PDF/A-2u, PDF/A-3a, PDF/A-3b, PDF/A-3u, PDF/A-4, PDF/A-4e, PDF/A-4f, and more.
1、Usage Scenarios
When there are many important PDF documents that need to be preserved for decades or longer, and you want to ensure that the font and layout format remain intact when they are reviewed in the future, you can batch convert them to PDF/A format, ensuring the enduring value, security, and compliance of the information assets.
2、Operation Steps
Open 【HeSoft Doc Batch Tool】, select 【PDF Tools】 - 【Convert PDF to Other Versions of PDF】.
【Add Files】 Independently choose to add PDF documents that need to be converted to PDF/A version
【Import Files from Folder】 Import all PDF documents from the selected folder.
Below, you can view the imported files.
Select and convert to various PDF versions as needed, such as PDF/A-1a, PDF/A-1b, PDF/A-2a, PDF/A-2b, PDF/A-2u, etc.
After processing is complete, click the save location to view the successfully converted version of the PDF files.
Keyword：Batch convert PDF to PDF/A , how to change PDF to long-term archival format , PDF/A converter